Attendance

Use the cycle grid or an event sheet to mark attendance, add missing members, and confirm saves on Enter attendance.

Find an event that needs section attendance

Open Enter attendance from Home or Menu → Extras.
Choose the concert cycle from the Cycle control.
Keep All sections selected to see the whole orchestra, or choose one section to narrow the member rows.
Find the event date across the top. Mark a member in the grid, or open the linked date for the full event sheet and Quick add.

Enter attendance cycle grid with members in rows and events in columns — Choose a cycle and section, then mark attendance across the event columns.

Mark attendance for your section

Mark	Meaning
Present	Member attended
Absent	Member did not attend
Late	Member arrived after start
Excused	Absence approved in advance

Open an event date from the Enter attendance grid.
Choose your section from the section filter.
For each member, set Present, Absent, Late, or Excused with the status control.
Open Other attendance options to change the mark, Clear mark, or add a note.

Section attendance sheet with status controls — Mark each member **Present**, **Absent**, **Late**, or **Excused**.

Use quick-add when a player is missing

On the event sheet, scroll to Quick add.
Type in the quick-add search field to find someone already in the member bank.
Select an existing name to mark them Present for this event only.
When no match appears, choose Create {name} in that section's Quick add. The new substitute is marked Present for this event only.

Attendance quick add block — Use **Quick add** to mark someone for this event without adding them to the cycle roster.

Send or review email follow-up when prompted

After Quick add marks someone Present who has no email on file, review the Add contact email dialog.
Enter an Email and choose Save email so they can be invited to the member portal.
Choose Skip for now to finish attendance — the member stays on the sheet with an Email needed badge.
Personnel managers can add email later from admin — you do not need to block on email to save attendance.

Reconcile with member-reported absences

On the event sheet, look for members already marked Absent or Late from Absences self-reports.
Open Other attendance options on their row to read an optional note.
Update the mark if the report changed — for example Present when someone arrived after reporting late.
Staff-owned Present or Excused marks stay read-only on Absences — change them from the event sheet if needed.

Confirm attendance is saved

After your last mark change, watch the sticky footer at the bottom of the event sheet.
While saving runs, the footer shows a saving status.
Choose Save now to save immediately instead of waiting for autosave.

Attendance save footer — The footer shows **All changes saved** when autosave completes.

Common questions

How do I enter attendance for my section?

Open Enter attendance, choose a cycle and section, then mark members in the grid or open an event date for the full sheet. See Mark attendance for your section.

How do I know when attendance is finished and saved?

When every member in your section has a mark and the footer shows All changes saved, you are done. If you change a mark, wait until saving finishes before closing the page.